HOW TO MAKE A BOOKING ENQUIRY

Just follow our step-by-step guide to arrange your event.

Step 1 - Check our Hire rates and room facilities

Our hourly hire charges are very competitive, providing an affordable venue for your event. You can check our current rates here.

Step 2 - Read the booking conditions

You must read our conditions for hiring the hall, along with the fire safety instructions, as these need to be accepted when making your booking enquiry.

Step 3 - Check the availability

Check our diaries to make sure the room(s) are available for your dates; alternatively. email our Booking Officer (bookingofficer@northboroughvillagehall.co.uk) or call 01733 252052.

Step 4 - complete a booking enquiry form

To book your event you need to complete and submit a booking enquiry form. The details on the form will be sent to the Booking Officer, and you will receive a copy for your own records. The Booking Officer will then check availability and ask for your deposit to be paid.

In the rare event that you are unable to submit the form electronically, a paper version can be provided; however, difficulty in validating the form (due to incorrect, incomplete or illegible details) may result in the enquiry being rejected.

Note: Your booking is not confirmed until the booking officer has accepted your booking request and the deposit has been paid.

Step 5 - pay your deposit

Your deposit secures your booking and this will be repaid within 14 days of the completion of your event, provided there was:

  • No late cancellation.
  • The rooms are left clean and tidy.
  • There was no damage.

Step 6 - pay your hire fee

Your hire fee needs to be paid in full no later than 14 days before your event. If this payment is not made, your booking may be cancelled and the room(s) hired out to another user.

If an alcohol licence is required, details must also be provided 14 days before your event.

Step 7 - Enjoy your event

The Booking Officer will provide details of where to collect the key, which will be available shortly before the start time of your event.

Step 8 - COMPLETION OF HIRE

Before leaving the hall:

  • Return tables and chairs to their racks.
  • Remove any decorations you may have put up.
  • Dispose of any rubbish in the appropriate outside bins.
  • Clean and tidy all rooms to the standard you found them, including the kitchen area and toilets.
  • Switch off all lights, and turn back on any radiators that you may have turned off.
  • Ensure all doors and windows are secured.

Return the keys.